Michigan Catholic Conference Procedures Guide

Michigan Catholic Conference (MCC) is pleased to share this MCC Procedures Guide with its Bookkeepers and Business Managers. This guide provides additional information in the areas of Bookkeeper Self-Serve (BSS), Unit Changes, Job Aids, New Hire/Newly Eligible Enrollment, and clarifying benefit information. It is intended to work in conjunction with the tools provided on MCC’s website, including the Bookkeepers’ Toolkit, It does not replace MCC’s staff, who continue to provide exceptional personal assistance when needed.

Section 1: Administration

• Introduction
• Benefit Plan Business Partner Contacts

Section 2: Bookkeeper Self-Serve (BSS)

• Introduction
• BSS Login Reference
• Invoices at a Glance
• Download Invoices as Excel Spreadsheet Instructions

Section 3: Unit Benefit Changes

• Introduction
• New Bookkeeper and Business Manager Duties
• Unit or Benefit Changes
• Unit Program Add/Remove Form

Section 4: FAQs and Job Aids

• Introduction
• Bookkeepers’ 101 FAQs
• Life Event FAQs
• Bookkeepers’ Cheat Sheet
• Benefit Formulas and Premium Calculations
• Glossary of Common Terms

Paycor

• Paycor Disclaimer
• MCC-Paycor Custom Fields Instructions
• Paycor FAQs
• Paycor Group Term Life Instructions
• Paycor Setting Up Health Deductions

Section 5: New Hire, New Enrollment

• Introduction
• Newly Benefit Eligible Employee On-Boarding Guide For Participating Employers
• Employee Benefits Enrollment Guide
• Annual Salary Reduction Agreement
• Employee Self-Serve Tutorial

Required Notices

• Federally Mandated Notices for Enrollment
• Patient Protection and Affordable Care Act: New Health Insurance Marketplace Coverage Options and Your Health Coverage — Offered
• Patient Protection and Affordable Care Act: New Health Insurance Marketplace Coverage Options and Your Health Coverage — Not Offered

HIPAA Joint Notice of Privacy Practices

The HIPAA Joint Notice of Privacy Practice is provided to new enrollee's enrolled in the health plan or at an individual's request. This Notice of Privacy Practices (“Notice”) describes how the Michigan Catholic Conference Second Amended and Restated Flexible Benefit Plan, the Michigan Catholic Conference Amended and Restated Group Health Benefit Plan for Employees, and the Michigan Catholic Conference Amended and Restated Group Health Benefit Plan for Retirees (“Plan” or “Plans”) may use and disclose your protected health information (“PHI”) to carry out treatment, payment or health care operations and for other purposes that are permitted or required by the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).

• HIPAA Joint Notice of Privacy Practices

Section 6: Employee Benefits

• Introduction

Benefit Eligibility

• Benefit Eligibility
• Supporting Documentation
• Qualified Life Events Guide
• Severance at a Glance

Legally Domiciled Adult (LDA)

• LDA Coverage FAQs
• When are LDA Benefits Taxable?
• LDA Tax Examples
• LDA Certification Form
• LDA Tax Treatment Certification Form
• LDA Decertification Form

Lay Employees’ Retirement Plan (LERP)

• Lay Employees’ Retirement Plan (LERP) Explained

Unemployment (UN)

• MCC Unemployment Explained
• Information about Unemployment Benefits
• School Denial Period Information